Don't Forget about Downtime

You’ve spent hours herding humans schedules, finding locations and trying to get buy-in or direction from your team. You’ve decided on dates and you might even have accommodations dialed’re crushing it! Now it’s time to start thinking about itinerary, work/play ratio and experiences to offer your team to accomplish the goals.

If you’re like us, this can be the really fun part. It’s time to create a high-impact schedule of activities that range from all-hands meetings, small group breakouts, group-wide activities, a la carte activity options, team building sessions, meals and so many more options. As you’re checking priority items off the list, you’re again...crushing it! An itinerary that’s going to bring people together and end in high-fives with productivity, inspiration and  role satisfaction off the charts. Everyone is leaving with a detailed idea of the future vision for the company, it’s values and culture.

But, wait, we forgot about the RETREAT part of a company retreat. This is high-impact stuff happening...all day. When do I get to chill out and facetime my dog? When do I get to enjoy this beautiful city you’ve brought us together in?

Downtime needs to be schedule into every company retreat. Give your people time to sit, breathe and relax. To settle into being away from the office with fellow colleagues in a really nice environment.

Here are ways we use individual downtime to increase the impact with our clients:

Come out of the gate hard, with Downtime.

Planning downtime in the front of the retreat is a great way to get your team to settle in and wrap their heads around the next couple of days. Downtime at the start of a retreat also shows your team that you respect the fact they have left important things behind to be here with the company. Most importantly, providing a restful and relaxing arrival can help prepare our minds and bodies to dive into the next couple of days for our company.

Having big goals for your company on your next retreat is a must. The itinerary to accomplish those goals is going to ask a lot of your people. Providing front-end downtime is a great way to get everyone ready when it’s time to tackle some hard conversations that will lead to big results.

Siesta Time

After a lunch session is a great time to offer personal downtime of your retreat. Hopefully you put together a great itinerary for the morning session and your team has engaged in strenuous physical and emotional activities. Maybe it started with a morning yoga and hike option followed by breakfast, and all-hands and into breakouts. This is A LOT for someone to do and actively engage in for a morning.

The after lunch downtime session is a great time to hit the refresh button. Some people might nap and other might lounge by the pool. Either way, it shows your group that you’ve pre-planned this time for them to do whatever they want. It’s a time for everyone to prepare for the afternoon/evening sessions as well.

Downtime Tips:

  1. Plan at least 1.5 hours per day of downtime. Things tend to run a little long when you have a bunch of smart and inspired people in a room so that extra 30 mins comes in handy later.
  2. For retreats of 4 days or less: Feel free to move the window for downtime on a daily basis.
  3. For retreats 4+ days. We recommend keep the downtime window fairly consistent for your folks.
  4. Offer activities for individuals during downtime. Some people might want to take advantage of the place you have brought them.
  5. Don’t be afraid of too much downtime. Your team will appreciate it and bring more energy to the sessions that are most important.

Out of the Office. Into the World.

We love talking retreats! Hit us up.